Call for Education Sessions Proposals

Rules and Procedures

• The Deadline for Submission is Friday, December 1, 2019 at 11:59pm (PST).
• Submit your proposal, including any attachments such as your head shot, using the online submission form. As an alternative, you can submit your proposal, with attachments, directly to the Education Chair using either Microsoft Word or Adobe PDF.
• If no acknowledgement is received within 5 days of your transmission, contact the Education Chair .
• The final selection of Education Session Presenters will be made by the Education Session Selection Committee composed of the D96 Trio, Conference Co-Chairs, and the Education Chair.
• In the event that all selection criteria are determined to be equal, according to the Education Session Selection Committee, then preference in selection will be given to presenters who have also registered for the District 96 Spring 2016 Conference. Furthermore, selected presenters will be encouraged to register for the Conference.
• Final selections will be announced by February 29, 2016. All applicants will be notified.
• District 96 Spring 2016 Conference Evaluation Contestants or International Speech Contestants are not eligible to present Education Sessions during the District 96 Spring 2016 Conference.
• Education Session Presenters will not be compensated financially and Conference fees are not waived.
• Conference Registration is not a prerequisite for submitting a proposal or delivering an Education Session.
• Prospective Presenters can submit multiple proposals, however successful applicants will be allowed to present only one Education Session.
• Proposals from previous Conference presenters are welcome.

Mutual Agreement

Education Session presenters must:

• Provide and allow a color photo (head shot) to be used for publicity and marketing purposes.
• Allow their Education Session descriptions to be used for publicity and marketing purposes.
• Provide their own visual aids, printed hand-outs, laptop.
• Upon selection, provide a short promotional video, about 1 minute in duration.
• Agree not to substantially change the topic or time referenced outline without prior approval of the Education Chair.
• Refrain from using any copyrighted materials in your audio visuals and represent to Toastmasters International that the Education Session is your own original work, does not infringe upon intellectual property rights of any third party and you agree to indemnify and hold harmless Toastmasters International, its officers, employees and agents for any breach of this representation.
• Give District 96 Toastmasters a non-exclusive, royalty-free license in the Education Session presented including but not limited to the spoken/printed words and any accompanying audio-visual or electronic presentations, and any handout materials. You will not receive any royalty or other monetary compensation from Toastmasters or its designees for the license granted.
• Arrive at the assigned Education Session room early enough to make any adjustments necessary.

The Conference Committee will:

• Communicate to keep you aware of related Conference details.
• Answer any questions that you might have in a timely manner.
• Promote your Education Session to Toastmasters.
• Provide you with a suitable room, and - if required and requested - a projector, screen, flip chart etc. by prior agreement.
• Provide a room supervisor to introduce you and help were needed.
• Provide an audience of enthusiastic Toastmasters to participate in your presentation.
• Request written evaluations from each audience participant, and will share those evaluations with you.